Saturday, April 25, 2015

Education and Public Programs Coordinator position PART TIME ,,,,OPEN until filled

 https://www.neuberger.org

Description

Founded in 1969, the Neuberger is the premier museum of modern, African, and contemporary art in the Westchester/Fairfield County area. An outstanding arts and education institution, the Museum was conceived with the dual purpose of serving both as an important cultural resource to its regional, national, and international audiences, and as an integral part of Purchase College, SUNY. Located on Purchase's 500-acre campus, the Museum's 78,000 square foot building was designed by Philip Johnson and John Burgee, as part of a master campus plan formulated by Edward Larabee Barnes.

Reporting to the Director of Education and Public Programs and working closely with Curator of Education and Public Programs Producer, the Education and Public Programs Coordinator is responsible for managing day-to-day office administration and providing support for the team.


RESPONSIBILITIES

I. Administrative Support for Education and Public Programs Office

• Provides general administrative support for the Director of Education and Public Programs. Duties include typing, copying, filing, calendaring, ordering supplies, placing work orders and preparing requisitions and deposits.
• Stays well informed about all exhibitions and programs and general Museum operations.
• Answers and screens telephone calls for the Education and Public Programs Office.
• Greets visitors coming into the Education and Public Programs Office.
• Processes a variety of requests and inquiries related to programs and activities organized by Education and Public Programs team.
• Coordinates mailings (both physical and electronic) for the Education and Public Programs Office.
• Maintains team calendar for the Education and Public Programs Office. Proactively screens Room Book and other calendars used at the college and the museum to prevent possible clashes.
• Manages the space use for the Study, including replying to external requests submitted via Room Book.
• Maintains the shared drive for the Education and Public Programs team.
• Handles internship request for the museum. Distributes applications to relevant departments and saves them on the shard drive.
• Maintains office supplies and physical office environment. Liaises with Facilities and Janitors to make sure that the Education and Public Programs Office, the Research Room and Skylight gallery are kept tidy at all times.


II. Administrative Support for School Programs

• Assists Curator of Education in cultivating, developing and maintaining key relationships with teachers, principals and superintendents to make sure that the Museum continuously serves local schools and our offer evolves to meet their needs.
• Schedules and confirms group visits to the museum, including school tours. Liaises between teachers and the Docents.
• Manages multi-visit school programs (for example, Writing through the Arts).
• Assists Curator of Education in monitoring school programs, including collecting relevant data for reports and tracking attendance figures and tour statistics.
• Assists Curator of Education in planning and implementation of selected events for teachers (Teacher Private Views, Development Days and Conferences). Manages registration and all necessary preparations.

III. Administrative Support for Docent Program

• Prepares coffee and audio/visual set-up for volunteer meetings.
• Maintains the Tour calendar. Confirms Docent availability and assigns them with groups.
• Assists in planning and implementation of the annual Tribute Luncheon for volunteers and other special events related to the Docent Program.
• Tracks volunteer hours, Docent touring records and Docent workshop attendance.

IV. Support for Adult and Academic Programs

• Prepares coffee and audio/visual set-up for volunteer meetings.
• Aids volunteers with various daily needs.
• Assists Public Programs Producer in planning and implementation and production of selected events.
• Handles requests for class visits to the museum from Purchase College faculty.


REQUIREMENTS

4-year degree. Ability to communicate with clarity and tact; excellent organizational skills, attention to detail and accuracy. Capacity to prioritize, manage, and follow through on multiple tasks. Ability to write business correspondence and effectively present information. Excellent computer skills: advanced user of MS Office suite, experience of working with Raiser’s Edge and WordPress a plus.

Working hours: 25 hours per week (capped at 1250 hours per year) with the following breakdown of hours: 3 full office days (7.5 hours each) plus 2.5 hours on Wednesday evening or weekend as required by the event schedule.

Remuneration: $18 per hour.

Open until filled.


Application Instructions

To apply, please send your resume and cover letter to: NMA.learning@purchase.edu
Thank you for your interest!​

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